Talent Assistant

Division: Global Entertainment

Based: Central London

Group Overview: An elite global management agency which provides a portfolio of services to a wide range of clients consisting of leaders in Entertainment, Music, Literary and Sport.      

Team Overview: Global Entertainment is a division of YMU, which develops, guides, and executes the careers of our world-class talent in the traditional Entertainment and Social first space. The division is proud to represent an industry leading group of 50+ broadcasters, creatives, artists, musicians, creators and authors, supporting and amplifying them across their commercial, live, literary, podcasting, and strategic business needs. This individual will work across a variety of clients that sit within the entertainment space as well as creators.

About the role: This role is an entry-level position that requires exceptional organisational skills, attention to detail, and a proactive approach to providing support to Talent Managers and Talent Directors. As a Talent Assistant, you will assist in day-to-day administrative tasks, help manage clients’ schedules, and support logistics for their professional commitments. You will be a highly motivated team player, eager to learn, and capable of working in a fast-paced environment. This role provides a strong foundation for career progression within talent management.

Responsibilities

Client & Account Management 

• Assist with meeting room bookings, diary management, ensuring all client bookings, appointments, and commitments are scheduled accurately.
• Coordinate travel, logistics, and schedules for shoots, press events, and other engagements.
• Basic day to day running of the team’s client facing responsibilities including organisation of client gifts, fan mail/PR packages and personal invitations. 
• Communicate with clients’ core teams to align on deliverables.
• Maintain and update client records, including ensuring client biographies and stats are up to date on the YMU website, and all relevant information is documented and accessible.
• Compiling material for showreels and working with the wider team to compose them. 
• Take notes during meetings to be circulated that are clear and concise which can be understood by those not in attendance. 

Contracts & Payment Admin

• Assist in processing contractual bookings and invoices, ensuring timely payments.
• Ensure clients have easy access to all documentation that they require, contracts, payment, settlement etc. 
• Track payment statuses and follow up on outstanding invoices when necessary.
• Raising invoices using Paprika 

Commercial Strategy & Brand Partnerships 

• Assist in administrative support for brand partnerships and commercial deals.
• Help manage commercial campaign logistics, including proof brief for clients that are easy to follow.
• Maintain trackers for commercial opportunities and provide updates to senior team members.

Broadcast & Entertainment Development

• Assist the ATM’s in scheduling and logistics for TV appearances, radio interviews, and other media engagements.
• Support clients with preparation for shoots, including coordinating with various teams and transport. 

Strategic Thinking

• Become familiar of industry trends, emerging platforms, and entertainment landscape changes.
• Contribute ideas and insights to the team to enhance client strategy.

New Talent

• Assist in researching and identifying prospective clients
• Attend industry events and meetings to support new talent acquisition efforts.

Team Leadership & Collaboration

• Work closely with Talent Managers, Social Teams, and PR teams to ensure seamless client support.
• Communicate key project updates with senior team members.

About You

• Highly Organised: Able to manage multiple tasks and deadlines efficiently.
• Proactive: Takes initiative to anticipate needs and solve problems.
• Collaborative: Works effectively with team members across different functions.
• Detail-Oriented: Ensures accuracy in administrative tasks and client support.
• Adaptable: Comfortable in a fast-paced, ever-changing environment.
• Passionate: Demonstrates a genuine passion for sports broadcasting, alongside a strong interest in the wider entertainment, media, and talent industries.
• Professional: Ability to deal with highly sensitive and confidential issues in a professional manner. Discretion is of the upmost importance. 

What we Offer

 We offer a wide variety of benefits including:  

• Access to flexible working conditions                 
• Wellhub Silver membership
• Simplyhealth Cash Plan
• Private Medical Health Insurance
• Life Insurance 
• Enhanced Family leave 
• 24/7 Employee Assistance Programme  
• Cycle to Work Scheme  
• Menopause Benefit  
• Workplace Nursery Scheme 
• Unlimited holiday (discretionary) 

To apply, please email your CV to Careers@ymugroup.com

Equal Opportunities 

YMU Group is an equal opportunity employer. All qualified applicants will receive consideration without regard to protected diversity characteristics such as race/ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All successful job applications are subject to referencing and background checks.