Role: Talent Assistant

Division: Global Entertainment

Based: Central London

Group Overview: An elite global management agency which provides a portfolio of services to a wide range of clients consisting of leaders in Entertainment, Music, Literary and Sport.

Team Overview: Global Entertainment is a division of YMU, which develops, guides, and executes the careers of our world-class talent in the traditional Entertainment and Social first space. The division is proud to represent an industry leading group of 50+ broadcasters, creatives, artists, musicians, creators and authors, supporting and amplifying them across their commercial, live, literary, podcasting, and strategic business needs. This individual will work across a variety of clients that sit within the entertainment space as well as creators.

About the job: To assist on a variety of clients with administration and support services to ensure that they fully utilise their time effectively.

Key Responsibilities:

Client & Account Management

• Support diary management, meeting room bookings, and scheduling of all client appointments and commitments.
• Coordinate travel, logistics, and schedules for shoots, press events, and professional engagements.
• Assist with day-to-day client-facing responsibilities, including organising gifts, fan mail, PR packages, and invitations.
• Liaise with clients’ teams to align on deliverables and timelines.
• Maintain and update client records, including biographies and statistics on the YMU website.
• Compile materials for showreels and collaborate with the wider team on their creation.
• Take clear, concise notes during meetings and circulate to relevant stakeholders.

Contracts & Payment Administration

• Assist with processing contracts and invoices to ensure timely payments.
• Ensure clients have access to all necessary documentation (contracts, settlements, payment information).
• Support Talent Managers and Directors in drafting deal memos and confirming key terms.
• Track payment statuses and follow up on outstanding invoices when required.
• Raise invoices using Parika and maintain accurate records.
• Support in updating Airtable

Commercial Strategy & Brand Partnerships

• Provide administrative support on brand partnerships and commercial deals.
• Help manage campaign logistics and prepare clear proof briefs for clients.
• Maintain trackers for commercial opportunities and share updates with senior team members.

Broadcast & Entertainment Development

• Assist with scheduling and logistics for TV, radio, and media appearances.
• Support clients with shoot preparation, including coordination with production teams, transport, styling, and glam.
• Attend industry meetings, take notes, and share key takeaways with the team.

About You

• Efficient/organised and prompt at replying to emails
• Solutions focussed
• High attention to detail amidst a high-pressure environment
• Ability to read, assess and provide a client-specific opinion on materials, including scripts
• Can do attitude
• Across the board, discretion is of the utmost importance
• Excellent organisation, communication and administration skills
• Ability to communicate at all levels – both in written and verbal form
• Proactive and forward thinking; able to use own initiative, the ability to think creatively and put forward their own ideas with a taste and interest in all things Entertainment and Digital. You have an awareness of cultural trends and news cycles
• Professional appearance and approach
• Ability to deal with highly sensitive and confidential issues in a professional manner
• Experience of working to tight deadlines and an ability to prioritise accordingly in a fast paced and highly pressured environment

Preferable Requirements

• Previous experience providing assistant support or experience within Media, or the Entertainment Industry will be looked upon favourably but is not a requirement as this is an entry level position

To apply, please email your CV to Careers@ymugroup.com